DSS is committed to providing fair and appropriate testing accommodations for eligible students. Students are responsible for scheduling proctored exams. The testing room is located in Student Affairs on the second floor of Hagen.
DSS Exam Procedures
- A student with the accommodation of “quiet testing location” and “extended time" is approved to take tests in a testing environment with minimal distractions outside the classroom. This accommodation may be provided in a space separate from the classroom: the professor’s office, study room, or be proctored by DSS in Student Affairs.
- For DSS to proctor exams on the Portland campus, students are responsible for scheduling exams at least 1 week in advance for exams/midterms, 2 weeks for finals at through CU LibCal Online at: http://cu-portland.libcal.com/booking/testingbays.
- Once the student submits the online request they will receive an email stating, “your room booking will be processed soon.” DSS Staff regularly reviews these requests, at which point the student will receive a confirmation email “your room booking has been approved.”
- The student informs the instructor 3-5 days prior to each scheduled exam that they will be using DSS Testing Room. This can be done either in person or via forwarding the confirmation email student receives from LibCal.
- The instructor will deliver the exam and PROCTOR EXAM FORM to DSS in Student Affairs (second floor of Hagen building).
- The student should arrive on time and be prepared to take their exam at the identified time. Additional study time is not allowed, nor is additional time added for students arriving late, or for students who do not finish within the allotted timeframe.
- The student is required to present photo identification before each exam.
- The proctor will review the exam instructions with the student, including time and materials allowed (i.e. note card, calculator). All other materials, such as cell phones, smart watches, backpacks, purses, jackets, caps, and other personal items will be collected by the proctor and kept safe at the front desk of Student Affairs.
- No food. Water only. Please eat before the exam.
- Please refrain from applying fragrances/perfume on test day out of respect for students who are sensitive/allergic.
- If, for any reason, the student cannot take the test at the scheduled time, they should notify the instructor as soon as possible and cancel the appointment through selecting the cancellation link in the confirmation email from LibCal.
- If the student is more than 30 minutes late for the appointment, the test will be cancelled and you will need to reschedule for the next available appointment time or take your exam with the class.
- In the event that a student has not completed the exam within the extended time, the proctor will collect the exam and considered it finished.
- An exam will not be administered if it is past the deadline set by your instructor. If you cannot take your exam on the scheduled day (e.g. illness, time conflict), contact your instructor. Your instructor will need to notify DSS Testing Services in order to extend the deadline.
- We encourage students to use the restroom before their exam begins.
- No additional time is added to exams when students take breaks.
- Any student observed utilizing any unauthorized materials or resources during an exam will be reported to faculty. Violations will be reported to the instructor and an academic breach will be filed. DSS has the right to stop an exam at any time if academic dishonesty or distracting behavior occurs. Please refer to the University’s Academic Integrity Policy in the Student Handbook.
- When the student completes the exam, the proctor will place the completed exam in a DSS testing envelope and seal it. The completed exam will be delivered to the faculty member as indicated on the proctor form.
For questions about DSS Testing Services, please email them to DSStestreservation@cu-portland.edu or at 503-280-8515.
Each tesing bay has a 30x 36 desk, high back adjustable chair, desk lamp, and white noise maker in room. The testing room is located in Student Affairs on the second floor of Hagen.
Late Exam Requests
Exam requests submitted after the posted deadline (one week before the exam) are late and will be considered on a case-by-case basis as space permits. Students may submit late exam requests via email to DSStestreservation@cu-portland.edu. There is no guarantee that late exam requests will be accommodated. Unless a student receives an email from the DSS Coordinator confirming their test reservation, students should plan on taking the exam with the rest of the class and without accommodations.
If a student is late for a scheduled exam for any reason, the student forfeits the missed time; no additional time will be granted to make up for the student's late arrival. Proctors will wait up to 30 minutes before determining that the student is a "no show."
If a student fails to show up for an exam for any reason, the test will be returned to faculty. The student is responsible for seeking the faculty member’s permission (ex: email) to reschedule any missed exams before DSS will consider the request for a retake. The student must forward the faculty member’s written permission to DSStestreservation@cu-portland.edu as well as coordinate rescheduling the exam for a day and time agreeable to all parties (the student, the faculty member, and DSS). There is no guarantee that the faculty member will permit a makeup exam.
Illness and Other Reschedule Requests
Students will need to obtain their faculty member’s written permission, and forward it to DSStestreservation@cu-portland.edu before DSS will consider the request. There is no guarantee that the faculty member will permit a rescheduled exam.
Students who would like to cancel their online testing bay reservation can do so through selecting the cancellation link in the confirmation email from LibCal. Please make cancellations at least 24 hours prior to booking time. Cancellation reasons include: when the student decides to take the exam in class, when the class exam was cancelled by faculty, or when the student drops or withdraws from the class.
DSS Policy for Academic Honesty
Any student observed utilizing any unauthorized materials or resources during an exam will be reported to faculty. DSS has the right to stop an exam at any time if academic dishonesty is witnessed.
Please refer to the University’s Academic Integrity Policy in the Student Handbook. Academic dishonesty may also result in the suspension of alternative testing services through DSS. Violations will be reported to the instructor, DSS, and an academic breach may be filed.
Requesting Readers and/or Scribes for Exams
Readers will only read what is on the printed page and cannot be asked to interpret, define, explain or reword questions. They may, however, repeat information when asked. Students are responsible for communicating with the reader about their needs for tone, rate, etc.
Scribes will write down verbatim what students have dictated. The scribe is not responsible for organizing or paraphrasing students' words, or for correcting grammar and punctuation. Students may request at any time to review what the scribe has written, either by reading it or asking the scribe to read it aloud.
If you suspect you may have a learning disability and would like to be assessed, you can do so through the Concordia University Counseling Center. The Counseling Center offers comprehensive assessments designed to identify learning disabilities and, attention, cognitive and emotional issues. Common problems are difficulty with reading, writing, math, attention/concentration, and anxiety.
How do I schedule an appointment for disability testing?
To make an appointment to discuss testing, please contact Counseling Services at #503 493-6499 x.1.
What is the testing process?
The process of testing includes an initial 90 minute intake interview to discuss your concerns, with the following sessions being 2-4 hour testing blocks. If there are no disruptions, the complete process from intake to report and feedback session will take four weeks from your first assessment session. All assessments, written reports and feedback sessions are reviewed with the client and remain confidential. All testing is done by doctoral psychology clinicians in the PsyD Program at George Fox University. All reports will be reviewed and signed by the supervising licensed clinical psychologist.
If the student meets criteria for a learning disability, the counselor will explain what accommodations Concordia can provide that would best meet their academic needs. Academic accommodations will then be facilitated through Disabilities and Learning Services. If the student does not meet the criteria for a learning disability, there will be other recommendations, which Concordia is not responsible for, that may be helpful to the student.
Is there a fee?
While counseling services are free to Concordia students, there is a $450 fee for disability testing services.
How do I schedule a counseling appointment?
To make a counseling appointment, please contact Counseling Services at #503 493-6499 x.1. For more information regarding counseling, please refer to the Counseling Services.