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Policies

Payment Policy

Payment of tuition and fees or enrollment in the online Deferred Payment Plan are due on or before the first day of the term. The deferred payment plan is offered through your my.CU account plan. Students will not be permitted to attend classes until financial arrangements have been completed. If students have not completed the necessary processes to satisfy their financial obligations they may be subject to a late payment charge of $75 per semester on the outstanding balance.

Refund Policy

Concordia University’s Tuition Assessment Policy is based on the term in which classes occur, not on the actual dates of individual classes. Because many classes do not meet regularly throughout an entire term, it is important for students to know which term their classes are in so that they know when tuition is due.  Tuition is due on the first day of the term. 

Tuition and course fee refunds are processed based upon the length of each course and the date upon which the course is withdrawn.  Refunds follow the below schedule:

The date utilized in the above calculations is the date on which the student submits a completed copy of the official withdraw request form. 

Financial Aid Implications

For students who withdraw from all courses in any given term:

  • If withdrawal from all courses within a given term occurs prior to the 60% completion time of the term, financial aid will be pro-rated according to the federal Return of Title IV Funds policy.  Courses withdrawn during this period may have a transcript record.
  • If withdrawal from all courses within a given term occurs after the 60% completion time of the term, there will be no adjustment for financial aid.
  • To begin the process of withdrawing from all courses within a given term, a student must contact the Registrar's Office or an academic advisor.

For students who withdraw from one or more courses but remain enrolled in other courses in any given term:

  • If, due to a withdrawal, a student’s course load disqualifies them for all or part of previously awarded financial aid, that portion of financial aid may be returned to its payment source (federal student loan, financial aid, personal resources, etc.).

NOTE:  The tuition refund schedule above will be followed for each course withdrawn, which may result in a balance due to Concordia.

Satisfactory Academic Progress

Undergraduate

All students receiving financial assistance from the University, State Scholarship Programs, or Federal Student Aid Programs must maintain Satisfactory Academic Progress for Financial Aid.  Quality and quantity of work is reviewed each semester.  Undergraduate students will be expected to complete 67% of attempted hours each term with both a term and cumulative GPA of 2.0 or better.  In addition, a minimum cumulative GPA of 2.0 must be earned by the time they have earned the equivalent of 60 semester credit hours.  Students in baccalaureate programs must complete their program within 186 attempted credits, and students in associates programs must complete their credits within 93 attempted credits.  Earned credits include those courses graded as "A", "B", "C", "D", or "P".  Courses graded as "F", "NP", "I", or "W" do not count as credits earned, but they do count as courses attempted for financial aid Satisfactory Academic Progress purposes.  If you fall below this scale or have an insufficient number of credits earned at the end of each term, you will be placed on Financial Aid Warning for the next term.  During the Warning term, you must raise your GPA to the required level and/or remove the deficiency in credits earned or your aid will be revoked until the required GPA or credits earned is reached.  Appeals for Financial Aid Revoke may be addressed to the Director of Financial Aid.  Students who have been re-instated after being revoked are considered to be on Financial Aid Probation and must meet specific requirements to continue to receive aid.  Students who have been academically suspended are automatically revoked from financial aid and if re-instated to the institution through appeal, may also need to appeal their financial aid status.  Appeals received within the first 3 weeks of the term will be considered for that term.  Any later appeals can be considered for subsequent terms.

Graduate

All students receiving federal student loans must maintain Financial Aid Satisfactory Academic Progress by meeting Concordia University academic eligibility requirements.  For most graduate programs, students must maintain a 3.0 term and cumulative GPA as well as completing at least 67% of attempted courses.  Law students must maintain a 2.0 term and cumulative GPA.  Financial Aid Satisfactory Academic Progress is measured at the end of each term.  Courses graded as "F", "NP", "I", or "W" do not count as credits earned, but they do count as courses attempted for financial aid Satisfactory Academic Progress purposes.  Students who fall below these requirements for the first term will be placed on Financial Aid Warning.  These students must meet academic progress requirements the next term.  If they fail to do so, they will be placed on Financial Aid Revoke status and will be ineligible for financial aid.  Students who have been placed on revoke status can appeal this to the Director of Financial Aid.  Successful appeals will be placed on Financial Aid Probation and will be expected to meet specific requirements to continue to receive aid.  Students who have been academically suspended will automatically be placed on Financial Aid Revoke status and may need to appeal their financial aid status if they successfully appeal their academic suspension.  Appeals received within the first 3 weeks of the term will be considered for that term.  Any later appeals can be considered for subsequent terms

Return of the Title IV (R2T4) Policy

Students who wish to withdraw from Concordia should contact their academic advisor and complete a withdraw form. The withdraw form requires the student to get a signature from their academic advisor, housing (if living on campus), financial aid, and registrar. A student begins earning Title IV funds on his or her first day of attendance. There¬fore, even if a student withdraws before the university’s census date, we will perform a Return calculation using the number of days the student attended.

If the student withdraws during the first 10 days of the semester no tuition is accessed. However, the R2T4 process is still calculated. Students who never begin attendance for the semester are not eligible to receive financial aid.

The unearned Title IV funds are returned to the respective source in the following order:

  • Unsubsidized Stafford Direct Loan
  • Subsidized Stafford Direct Loan
  • Perkins Loan
  • Parent Loan for Undergraduate Students
  • Pell Grants (PELL)
  • Supplemental Educational Opportunity Grant (SEOG)
  • Other Federal assistance

Concordia University will notify the student regarding the results of the return of title IV calculation, as well as the impact on the student account and any relevant action the student needs to do (student loan exit counseling, etc…)

If we determine that the student has stopped attending all classes, Concordia University will process a unofficial withdrawal. We try to contact the student and determine the last day of attendance. If we are unable to speak with the student we will contact the professors. When we have determined the last day of attendance and proceed with the R2T4 process mentioned above.