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Veteran Benefits

The Registrar's Office is tasked with processing Veteran Education Benefits for students pursuing programs at CU. Below is information on applying for benefits, school certification, payments and student responsibilities. If you have questions please do not hesitate to call or email the VA School Certifying Official (SCO) at CU. For general questions and answers on Veteran Benefits please visit the following sites:

Application for VA Education Benefits

Some education benefits are for Veterans and some are for the spouse and/or dependents of Veterans. Please follow the instructions below that best match your situation. It can take the VA up to 12 weeks to process education benefit applications. You do not need to wait on applying for admission or for VA benefits - you may pursue both applications simultaneously. Concordia University does not determine Veteran eligibility of benefits (education benefits, basic allowance for housing (BAH) or other stipends). If you have questions on how eligibility is determined you may contact the Regional VA Education Center in Muskogee, Oklahoma at (888)442-4551.

Student IS the Veteran:

There are several education benefits available to eligible select reserve, active duty and separated military personnel.

  1. Apply for benefits via the VA website if you've not already done so. Once your application has been processed by the VA you will receive an "Award Letter" or "Certificate of Eligibility" (CoE) via the USPS. The VA does NOT communicate your eligibility with Concordia University.
  2. When you receive your CoE, please send a copy to CU's SCO. [Please note: If you are separated from active duty please send a copy of your DD214.] Please scan and email the SCO copies of ALL needed forms. Once we have the necessary documentation about your benefits, we will take the next step to secure funding from the VA for your education at Concordia.

Student is NOT the Veteran:

There are two primary benefit programs available to eligible Veteran spouses and dependents - Chapter 35 Dependent Educational Assistance (DEA) or Chapter 33 Post-9/11 Transfer of Entitlement.

Chapter 35 DEA

  1. Apply for benefits via the VA website if you've not already done so. Once your application has been processed by the VA you will receive an "Award Letter" via the USPS. The VA does NOT communicate your eligibility with Concordia University.
  2. When you receive your Award Letter, please scan and email a copy to the SCO along with the DD214 of the sponsoring Veteran and confirmation of the relationship between the student and Veteran (e.g spouse or parent). Once we have the necessary documentation about your benefits, we will take the next step to secure funding from the VA for your education at Concordia.

Chapter 33-Post-9/11 Transfer of Entitlement

  1. The Veteran must submit a Transfer Education Benefit (TEB) with the DoD. Once the TEB has been approved, the Veteran will receive a hard copy confirmation via USPS.
  2. Upon receipt of the approved TEB, the student applies for benefits via the VA website. Once the student's application has been processed by the VA, the VA will send a "Certificate of Eligibility" (CoE) via the USPS.
  3. When you receive your CoE, please scan and email a copy to the SCO. Once we have the necessary documentation about your benefits, we will take the next step to secure funding from the VA for your education at Concordia.

Students Transferring Benefits (School to School)

If you are transferring your VA Benefits to Concordia University from another institution please follow the steps below. Once we have ALL required documents we will take the next steps to certify your enrollment at CU with the VA.

  1. Scan and email a copy of your CoE to CU's SCO. If you do not have a copy, please contact the VA for a duplicate copy.
  2. Scan and email the completed Request for Change of Place of Training to CU's SCO
    1. Veteran Students
    2. Veteran Spouse/Dependent Students
  3. Notify the VA and the SCO of your prior school of your change of institution.

School Certification

School certification requires:

  1. A valid VA Award Letter or CoE
  2. Support documents as required
  3. Active registration
  4. Pursuit of an eligible degree or licensure program, and
  5. Courses apply to degree or licensure program requirements

Enrollment will be certified no sooner than one month prior to the start of a new semester. Enrollment will be automatically certified for the Fall and Spring semesters; students wishing to be certified for the Summer semester must provide active confirmation to Concordia University's School Certifying Official.

Students have the right to choose which semesters are reported to the VA. If you wish to make any changes in your certification from the standard process you must communicate that decision with CU's SCO.

VA Payments

Chapter 33 Post-9/11, Yellow Ribbon, and Chapter 31 tuition and fees benefits are paid directly to Concordia University. All other benefits are paid directly to the student. It is the student's responsibility to use those funds toward school and related expenses.

Yellow Ribbon

Concordia University is a Yellow Ribbon participant and has agreed to provide a maximum of 100 Yellow Ribbon scholarships for the 2012/2013 academic year. The VA is the authority in determining basic eligibility. Generally speaking, students may qualify for Yellow Ribbon funds if all of the following are met:

Student is the Veteran:

  1. No longer on Active Duty
  2. Eligible for 100% of benefits under Chapter 33 Post-9/11
  3. Tuition and fees exceed the fiscal year maximum covered by Chapter 33 Post-9/11
  4. Available CU Yellow Ribbon Scholarships remaining

Student is the spouse of the Veteran:

  1. Veteran is no longer on Active Duty
  2. Eligible for 100% of benefits under Chapter 33 Post-9/11 Transfer of Entitlement
  3. Tuition and fees exceed the fiscal year maximum covered by Chapter 33 Post-9/11
  4. Available CU Yellow Ribbon Scholarships remaining

Student is the child of the Veteran:

  1. Eligible for 100% of benefits under Chapter 33 Post-9/11 Transfer of Entitlement
  2. Tuition and fees exceed the fiscal year maximum covered by Chapter 33 Post-9/11
  3. Available CU Yellow Ribbon Scholarships remaining

Student Responsibilities

  • It is the student's responsibility to communicate any enrollment changes (add, drop, withdrawal, change of major, etc.) to the School Certifying Official. Registration changes may affect student benefits and in some cases may cause a return and repayment of funds.
  • It is the student's responsibility to make payment arrangements for tuition and fees to Concordia University Finance Office by the semester payment deadlines.
  • It is the student's responsibility to self-report monthly enrollment information to the VA (Chapter 30, 1606 and 1607).
  • It is the student's responsibility to keep address and direct deposit information current with the VA. Address changes need to be communicated to the School Certifying Official as well.

Military Transcripts

Concordia University recognizes that many service personnel have taken specialized training during their military careers in addition to their regular duty work. In some cases, specialized military training can translate into college credit and thus contribute toward degree completion. Additionally, Concordia will transfer a maximum of 45 credits combined between military, CLEP and PLA (prior learning assessment).

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Deployment or Unexpected Withdrawal Policy

The Concordia University refund policy provides prorated refunds for dropped or withdrawn courses within the applicable deadlines posted on the academic calendar. If a student is called to active duty military service they (or impacted spouse/dependent) may be eligible for exceptions to these posted deadlines.

  • Students impacted by a call to active duty should contact all of their professors to arrange for final grades to be issued or for assignment of incompletes as appropriate (see University policy on incomplete grades for more information).
  • If arrangements for a final grade or incomplete are not possible (in some or all courses), Concordia University will drop the course(s).
    • Any credit (full or partial) of tuition & fees will be determined for applicable courses upon verification of circumstances. Students must make a written request for an exception to the standard withdrawal policy.
      • Note: all exceptions will be deliberated within the constraints of the U.S. Department of Education’s Federal Student Aid Title IV policies.
    • A copy of general active duty orders containing an issue date and effective date will be expected as a form of documentation.
    • Please submit documentation and proof to the Certification & Compliance Specialist (Luther Hall 222 or vets@cu-portland.edu) to discuss your options.