Following is a list of frequently asked questions students have regarding Concordia University Commencement.
When is commencement?
Spring 2014 Commencement will be held on Saturday, April 26, 2014 in the gymnasium at the Concordia Portland campus, located at 2811 NE Holman Street in Portland, Oregon. Three ceremonies will take place on that day:
If you are an undergraduate student, the undergraduate ceremony takes place at 10:00 a.m. Undergraduate students do not need to R.S.V.P. On the day of commencement, you must be present in the Student Events and Activity Center (SEAC) by 9:15 a.m. to participate.
If you are a graduate student, you may choose to participate in one of two ceremonies at either 1:00 p.m. or 4:00 p.m. Commencement is a time to celebrate your accomplishments with your family and friends. In order to provide as many tickets as possible for your guests, two graduate-level ceremonies have been scheduled. It is important that you R.S.V.P. early to ensure your first choice of ceremony, and no later than Friday, April 18, 2014. An invitation to R.S.V.P. will be sent to all students who have applied for graduation and indicated they intend on walking. On the day of commencement, you must be present in the Student Events and Activity Center (SEAC) by 12:15 p.m. to participate in the 1:00 p.m. ceremony or by 3:15 p.m. for the 4:00 p.m. ceremony.
How long is the ceremony?
Ceremonies each last approximately one hour and will be followed by a reception in the Dining Hall.
Do I need tickets for my guests?
For all Spring 2014 Commencement Ceremonies on April 26, 2014:
Tickets are required for all three spring ceremonies (undergraduate and both graduate-level). Each graduating student will receive a maximum of seven (7) tickets. The number of tickets is based on the maximum occupancy of the gymnasium and the number of participants in the commencement ceremony. Children under the age of two years do not need a ticket as long as they can sit on the lap of an adult for the entire ceremony.
Extra tickets will not be distributed. If you need extras, please coordinate with your fellow graduates. Tickets will be available at the Registrar's office, Luther Room 222, beginning two weeks before the ceremony. Photo ID will be required to pick up your tickets (Concordia ID or driver's license). If someone other than yourself will be picking up your tickets, please let us know by sending an email to the Registrar at firstname.lastname@example.org. Photo ID will be required of the person picking up the tickets. Tickets will not be mailed. For those students who will be traveling from out of town, tickets will be available in the SEAC before your designated commencement ceremony.
What if it rains?
The commencement ceremony is inside on campus in the gymnasium. Commencement is held rain or shine.
How do I get my cap and gown? (Academic Regalia)
Everyone who participates in an academic ceremony on Commencement Day must wear a cap and gown of the appropriate color and style, as approved by the University. Regalia is automatically ordered for you if you indicated on the graduation application your desire to participate in commencement and is yours to keep after the ceremony.
Your cap and gown will be available for pick-up in the Registrar’s office, located in Luther Hall, Room 222 on Monday, April 21 through Thursday, April 24 from 8:00 a.m. – 6:00 p.m. and Friday, April 25 from 8:00 a.m. – 4:30 p.m. Photo ID will be required to pick up your cap and gown (Concordia ID or driver’s license). If someone other than yourself will be picking up your cap and gown, please let us know by sending an email to the Registrar at registrar@cu-portland..edu. Photo ID will be required of the person picking up the cap and gown. For those students who will be traveling from out of town, your regalia will be available the morning of the ceremony in the SEAC. Regalia will not be mailed.
If you previously indicated you were not participating in commencement exercises and now plan on walking, please call 503-280-8510 immediately!
When should I arrive for the ceremony and where do the graduates meet?
Students are required to show up at least 45 minutes before the ceremony and meet in the main auditorium in the Student Events and Activity Center (SEAC), located upstairs in the Hagen Campus Center. See #3 on the campus map: http://www.cu-portland.edu/documents/campus_map.pdf
Is there a commencement rehearsal?
In lieu of a rehearsal, Concordia staff members will instruct you on marching procedures and will be available to answer your questions. See below for general information about what to expect that morning:
- Cap: Tassel goes on the right side until the diploma is received and then it is moved to the left.
- Graduate students place the right arm through the narrow end of the hood with velvet color towards the body. The hood will be placed over the student's head on the stage during the ceremony. The tassel goes on the right side and is moved to the left side after the hooding.
- Check in at the table as you enter the SEAC and receive your name card. Proceed to your college area indicated by the corresponding color on your name card.
- Do not leave personal items in the SEAC. The room remains unlocked and is not a secure area.
- During commencement, men remove caps for prayer, invocation, and benediction.
What should I do if I am late and arrive after the ceremony has started?
If you arrive as the graduates are going up to the stage to have their names read, then you only need to enter at the back and find one of the faculty marshals, who will direct you to where you can seat yourself. Certainly you will not be able to sit where you might want to, but you can sit in the back row of the college you belong to if time permits.
Will I be eligible to walk in the ceremony?
Students who wish to participate in commencement ceremony must apply to graduate no later than April 1 for the Fall Commencement, and November 1 for Spring Commencement. The online graduation application is available in your my.CU account.
To participate in the ceremony, all outstanding official transcripts from other colleges must be submitted to the Registrar’s office by the week of finals. If you are taking a course elsewhere during the term and an official transcript will not be available in time, please have your instructor send a letter to the Registrar’s mailbox before the last week of classes stating the end date for the course and your expected grade.
When will I receive my diploma?
All degree candidates participating in commencement will receive a blank diploma cover at the ceremony. Upon confirmation you have completed your degree requirements and your degree has been awarded, your diploma will be mailed to the address indicated on your graduation application approximately six to eight weeks after your graduation date. If this address has changed, contact the Registrar’s office immediately.
Your diploma will be held by the Registrar until your course work is completed and grades are submitted. Other issues that will prevent you from receiving your diploma include:
- Outstanding library books - contact the library at 503-280-8507.
- Outstanding bill - contact Business Services at 503-280-8503.
- Outstanding official transcripts or incompletes - contact the Registrar's Office at 503-280-8510.
- Outstanding PLA - if you are receiving credits through PLA, your notebooks should be turned in by now. If you have not turned them in yet, please contact the Registrar's office.
- Outstanding CLEP exams - all exams should have been completed by mid-term, and all scores must be received before finals.
Please note: The diploma is a ceremonial document only and the receipt of a diploma does not, in itself, testify to completion of your degree. The official record of degree completion will be stated on your academic transcript.
Am I eligible for Academic Honors?
Graduation honors are granted to undergraduate students as follows: Cum Laude to students with a minimum 3.50 GPA, Magna Cum Laude to students with a minimum 3.70 GPA, Summa Cum Laude to students with a minimum 3.90 GPA. Honors are calculated on the overall cumulative GPA on your transcript, including transfer credits, through the prior semester to commencement. Students achieving academic honors will receive an honors medallion when they pick up their cap and gown.
Students fulfilling the requirements for a graduate degree are required to maintain a minimum 3.00 GPA. The hood and Master’s degree speak to the outstanding quality of work and high achievement of graduate students and therefore are not awarded academic honors.
Grad Images will be providing official photography for the Commencement Ceremony. Professional photographers take photographs of the entire ceremony including 2-3 photographs of each graduate receiving their diploma. These images will be available a few days after the event via their website at www.gradimages.com.
For Pre-Event Registration, Click here to enter your email address and the email addresses of your loved ones who would like to view and order your photos. By submitting your information to us early, you can rest assured that photo proofs will be provided to you as soon as they are available after the event.
If you walk in the ceremony and are not contacted by Grad Images after graduation, please contact their customer service department at 800-247-3435.
How can I order announcements and a class ring?
Every October and February Jostens holds an ordering even on campus in the Hagen Center. Graduating students have the opportunity to order graduation announcements and class rings. Specific dates will appear on the “Schedule of Events” page of the commencement website. If you are unable to attend the event and wish to place an order, you can order directly online at www.jostens.com.
Where should guests park?
Street parking is the only option in the neighborhood. Please note, no regular parking is available on campus – most are reserved for handicapped/elderly parking. No RVs or campers are allowed in any university parking areas.
Are there special parking and seating accommodations for elderly and disabled guests?
Yes, there are accommodations for both parking and seating for elderly and disabled guests. Parking for elderly/disabled is in the parking lot next to the Gymnasium. If your guests require special seating accommodations, please contact Student Services at 503-280-8512 to make arrangements prior to the day of commencement.
When will I receive information about commencement?
All commencement-related information will be provided on this website and via e-mail to all students who have applied for graduation. The information provided is the best available at the time of posting but is subject to change. Please check back, especially as we get closer to the date of the ceremonies. Commencement information can be found at: www.cu-portland.edu/commencement/
How do I get a commencement program?
The commencement program, with the names of potential graduates and program details, will be distributed to candidates when they arrive for the ceremony. A program will be given to all guests who attend the ceremony. Students’ names will be listed in the program if they have applied for graduation by the appropriate deadline. Summer and Fall graduates have an April 1st deadline for inclusion in the program. Spring graduates need to apply by November 1st of the previous year to be included in the program.
Please note: The presence of your name in the program does not, in itself, testify to completion of your degree. The official record of degree completion will be stated on your academic transcript.
Where can I get more information?
The website for commencement is at www.cu-portland.edu/commencement/ and will be updated, especially as we get closer to the day of the event. We have made every attempt to be thorough, but if there is something we have missed or you need clarification, please e-mail email@example.com or call us at 503-280-8510. The Registrar’s Office is located in Luther Hall, 222.
When will I receive my diploma if I am not participating in commencement?
All course work must be completed before your degree can be posted. Your diploma will be held by the Registrar until your course work is completed and grades are submitted. Other issues that will prevent you from receiving your diploma include: • Outstanding library books - contact the library at 503-280-8507. • Outstanding bill - contact Business Services at 503-280-8503. • Outstanding official transcripts or incompletes - contact the Registrar's Office at 503-280-8510. • Outstanding PLA - if you are receiving credits through PLA, your notebooks should be turned in by now. If you have not turned them in yet, please contact the Registrar's office. • Outstanding CLEP exams - all exams should have been completed by mid-term, and all scores must be received before finals.
Your diploma will be mailed to you once the outstanding issues have been resolved. The diploma will be sent to the address indicated on your graduation application. If this address has changed, contact the Registrar’s office immediately.